AI tools for small businesses
Put recurring admin work on a reliable path.
Northfold designs practical AI tools and workflow automations that turn paper, inboxes, and scattered data into calm, useful operations.
A focused first conversation, with no obligation.
Incoming
Invoice INV 2041, Harbour Supplies
Delivery note DN 5520, Quay Timber
Harbour Supplies
INV 2041
EUR 1,240.00
Checked
Quay Timber
DN 5520
EUR 318.50
Checked
Marlow Joinery
PO 1187
EUR 2,906.00
Needs review
Trusted by teams who value calm operations
Morrow
North & Co
Harbor
Folio
Alder
Cinder
Automation building blocks
Six building blocks we combine in every project, from the first document to the weekly report.
Connect
Bring useful systems into one working flow.
Read
Pull the fields out of scans, PDFs and emails.
Structure
Give every record one agreed shape.
Automate
Move work between tools without reminders.
Report
Answer the weekly questions on one page.
Assist
Answer staff questions from your own documents.
Estimate your yearly effort
Move the sliders and watch the paper pile up.
Automation effort calculator
Estimate the yearly manual effort based on your current weekly volume.
At this volume an automated process usually pays for itself quickly.
From paper stack to structured data
What we build
Document Reading
Turn the invoices, delivery notes and contracts your team retypes by hand into clean, checked data.
From EUR 4,200
Data Structuring
Agree one shape for your customer, product and order data, and keep every source inside it.
From EUR 3,600
Workflow Automation
Connect the handovers between your tools so routine steps run on time without reminders.
From EUR 5,400
Dashboards and Reporting
One page that answers the questions you ask every Monday, straight from your source systems.
From EUR 3,900
AI Assistants
An internal assistant that answers from your own documents and shows the source for every answer.
From EUR 6,800
Recent work
Notes from the studio
Operations
The quiet cost of copying data twice
Every handoff loses time. Here is how to spot the repeat work worth removing first.
3 min read
AI Practice
Designing human review into AI workflows
Useful AI systems make their boundaries visible and keep people accountable for decisions.
3 min read
Reporting
A dashboard should answer one weekly question
Better reporting starts with the decisions people make, not the charts they could have.
3 min read
Have a process in mind?
Send a short description of the work and we will tell you whether it is a good fit.